As used herein and throughout this Agreement:
“Agreement” means the entire content of this Basic Terms and Conditions document, the Written Proposal document(s) (if any), Schedule(s) (if any), together with any other Supplements.
“Content” means all materials, information, photography, writings and other creative content.
“Copyrights” means the property rights in original works of authorship, expressed in a tangible medium of expression, as defined and enforceable under Australian and International Copyright Law.
“Deliverables” means the services and work product specified in the Written Proposal (if any) to be delivered by Graphic Design Noosa to the Client, in the form and media specified in the written Proposal (if any).
“Services” means all services and the work product to be provided to Client by Graphic Design Noosa as described and otherwise further defined in the Written Proposal (if any).
“Trademarks” means trade names, words, symbols, designs, logos or other devices or designs used in the Final Deliverables.
“Open Source Software” means computer software that is available in source code form for which the source code and certain other rights normally reserved for copyright holders are provided under a software license that permits users to study, change, and improve the software.
“Ongoing Management” means the ongoing work to keep the website functioning and secure. This includes, but is not limited to: data management, backups, maintenance, upgrades and software patches.
The CLIENT authorises Graphic Design Noosa to perform the services outlined in this agreement on the CLIENTS’ behalf, which may include, but is not limited to, accessing their hosting account and disk space, creating databases and applications, and submitting the project to search engines.
2. Agreement Scope and Period
Services supplied, costs and rates are limited to what is specifically set forth in this agreement. Any additional services will require an additional agreement. We reserve the right to adjust our service and rates after this period.
3. Costs and Fees
Changes and additions outside of the scope of this document will be quoted and invoiced to the CLIENT. The CLIENT will be advised of all costs, changes and additions before commencement of the additional work. Fees for professional services do not include outside purchases such as, but not limited to, software licensing, copyright licensing, printing, photography, colour printouts, laminating, illustrations, shipping and handling or courier service. Expenses are itemised on each invoice. Expenses are subject to GST.
4. Production Schedules
Production schedules will be established and adhered to by both the CLIENT and Graphic Design Noosa. Where production schedules are not adhered to by the CLIENT, final delivery date or dates will be adjusted accordingly. Additional costs may be charged for CLIENT delays, if the delays result in an increase in time to manage or deliver the services.
Estimates are based on a reasonable time schedule, and may be revised to take into consideration the CLIENT’s requested “Priority Scheduling”. Requested priority schedules that require overtime and weekend work will be subject to 60% markup at an hourly rate. Overtime is defined as between 5.00pm – 9.00am Monday to Friday, all day Saturday, Sunday and public holidays, unless otherwise agreed.
6.1 The CLIENT agrees to pay Graphic Design Noosa in accordance with the terms specified in each proposal/estimate. The CLIENT will be required to pay 33% of the project cost before commencement of work. Unless otherwise specified, all subsequent balances due are payable upon completion of key stages of the project.
6.2 If the CLIENT fails to pay any invoice, Graphic Design Noosa reserves the right to withdraw the website and associated materials or refuse completion and/or delivery of work until past due balances are paid. All materials or property belonging to the CLIENT, as well as work performed, may be retained as security until all just claims against the CLIENT are satisfied. Graphic Design Noosa will charge a late payment fee of 5% per month on the outstanding amount. The CLIENT is responsible for any debt collection fees which may come due.
6.3 In the event of cancellation of the project prior to completion, the CLIENT must pay Graphic Design Noosa a fee for work completed, based on the contract price and the expenses already incurred.
Graphic Design Noosa will not disclose to any third party or use, other than for the purposes of this agreement, any knowledge or information imparted to or obtained by it during or in connection with the fulfilment of this agreement, which is of a secret or confidential nature relating to the business, equipment, processes, products, services or business strategies offered or employed by the CLIENT.
This obligation of confidence will cease to apply in relation to information that Graphic Design Noosa is required to disclose by any law, or which becomes part of the public domain other than as the result of a breach by Graphic Design Noosa of its obligations of confidence under this Agreement.
Graphic Design Noosa reserves the right to assign subcontractors or external suppliers. Any subcontractors or external suppliers will be bound to the terms of this agreement.
Graphic Design Noosa is confident that the CLIENT’s expectations will be exceeded and as such is notifying the CLIENT that Graphic Design Noosa reserves the right to use the CLIENT’s website, associated graphics and any unused ideas and development in the promotion of Graphic Design Noosa services. The CLIENT agrees to allow Graphic Design Noosa to retain a credit and link from the footer of the website.
The CLIENT is responsible for all trademark, service-mark, copyright and patent infringement clearances. The CLIENT is also responsible for arranging, prior to publication, any necessary legal clearance of materials Graphic Design Noosa uses for this project. The CLIENT indemnifies Graphic Design Noosa against any loss or damage arising directly or indirectly from any unauthorised use of photographs, text, or other Intellectual Property not under copyright ownership of the CLIENT.
11. Project Copyright
11.1 After acceptance of the website and payment of all sums due by the CLIENT, Graphic Design Noosa agrees to assign perpetual and unrestricted copyright to use any materials produced by Graphic Design Noosa as outlined in this agreement to the CLIENT including exclusive usage rights to unique graphics.
11.2 Graphic Design Noosa reserves all rights over working and source files. The CLIENT does not have the right to resell, reuse or re-purpose any design or content supplied as part of this agreement unless specified.
11.3 Graphic Design Noosa reserves all rights to licence (open source) and release all software code including website templates developed under this agreement.
12. Open Source Software
12.1 Graphic Design Noosa makes extensive use of open source software and components to supply websites and services to the CLIENT. Graphic Design Noosa will not charge additional licensing fees on open source software.
12.2 The CLIENT indemnifies Graphic Design Noosa against any loss or damage arising directly or indirectly from any failure of software supplied to the CLIENT.
12.3 All software and components not developed by Graphic Design Noosa retain the original licence and terms associated with them. Graphic Design Noosa cannot assign any rights to the CLIENT and the CLIENT agrees to be bound by the original Author’s terms.
13. Force Majeure
Graphic Design Noosa shall not be deemed in breach of this Agreement if Graphic Design Noosa is unable to complete the Services or any portion thereof by reason of fire, earthquake, labor dispute, act of God, death, illness or incapacity of Graphic Design Noosa or any local, state, federal, national or international law, governmental order or regulation or any other event beyond Graphic Design Noosa’s control (collectively, “Force Majeure Event”). Upon occurrence of any Force Majeure Event, Graphic Design Noosa shall give notice to the CLIENT of its inability to perform or of delay in completing the Services and shall propose revisions to the schedule for completion of the Services.
14. Limitation of Liability
The services and the work product of Graphic Design Noosa are sold “as is.” In all circumstances, the maximum liability of its Designers, Directors, Officers, Employees, Design Agents and Affiliates (“Graphic Design Noosa parties”), to the CLIENT for damages for any and all causes whatsoever, and the CLIENT’s maximum remedy, regardless of the form of action, whether in contract, tort or otherwise, shall be limited to the net cost of this project as specified in this Agreement. In no event shall Graphic Design Noosa be liable for any lost data or content, lost profits, business interruption or for any indirect, incidental, special, consequential, exemplary or punitive damages arising out of or relating to the materials or the services provided by Graphic Design Noosa even if Graphic Design Noosa has been advised of the possibility of such damages, and notwithstanding the failure of essential purpose of any limited remedy.
Either party may terminate this Agreement by giving 30 days written notice to the other of such termination. In the event that work is postponed or terminated at the request of the CLIENT, Graphic Design Noosa shall have the right to bill pro rata for work completed through to the date of that request, while reserving all rights under this Agreement.
If additional payment is due, this shall be payable within fourteen days of the CLIENT’s written notification to stop work. In the event of termination, the CLIENT shall also pay any expenses incurred by Graphic Design Noosa and Graphic Design Noosa shall own all rights to the work. The CLIENT shall assume responsibility for collection of all legal fees necessitated by default in payment.
16. Domain Names
16.1 All domain names are legally owned by the CLIENT. All domain name registrations are subject to availability and registration rules. The CLIENT manages their domain(s) and payment of fees unless the CLIENT requests in writing that Graphic Design Noosa manage the domain name(s) on behalf of the CLIENT. Graphic Design Noosa will invoice the CLIENT when fees are due.
16.2 Graphic Design Noosa uses Netregistry Pty Ltd (referred to as REGISTRAR) to manage our CLIENTS’s domain names. CLIENTS are bound by the REGISTRARS’s “Domain name registration terms” which are found on their website: www.netregistry.com.au
16.3 The CLIENT indemnifies Graphic Design Noosa against any loss or damage arising directly or indirectly from any failure of services provided by the REGISTRAR.
17.1 If hosting is arranged via Graphic Design Noosa’s hosting service, annual payments must be made within 14 days of renewal invoice. If payment is not received Graphic Design Noosa reserve the right to suspend the service until payment is made. If non-payment exceeds 60 days from date of invoice, Graphic Design Noosa reserves the right to cancel the hosting service and not be deemed responsible for any loss incurred by the client as a result of this action.
17.2 Graphic Design Noosa will charge for costs incurred due to differences in hosting environment if installation and management is required on external hosting services and exceeds standard time frames.
18. Browser Variance
Our websites are optimised for compliant browsers. We test using the browsers that are statistically the most commonly used. Layout and aesthetic elements may change or degrade in some browsers. Websites are tested on
Latest version of Internet Explorer
Latest version of Firefox
Latest version of Safari
Latest version of Chrome
Graphic Design Noosa will test and optimise for additional browsers and versions if requested by the CLIENT before commencement of the project.
Website visitors use different monitors with different settings. Colours and image quality of the website including graphics and photography will shift between computers and monitors.
20. Testing and Acceptance of the Website
Once the project has, in the opinion of Graphic Design Noosa been completed, Graphic Design Noosa will notify the CLIENT either verbally or in writing, and provide the CLIENT with an opportunity to test and review the website. If the CLIENT determines that the website does not comply with the Project Components agreed to in this document, Graphic Design Noosa agrees to carry out any necessary and reasonable modifications without extra charge.
21. Website, Data and Security
21.1 Upon the end of this agreement, The CLIENT is free to transfer their website management to another service provider. Graphic Design Noosa will supply the last backup of the site and associated data.
21.2 Ongoing Management (see definition) is not included in this agreement and will require an additional agreement.
21.3 If The CLIENT does not proceed with an additional or Ongoing Management agreement, The CLIENT is responsible for Ongoing Management of the website and indemnifies Graphic Design Noosa against any loss or damage arising directly or indirectly from website downtime or security breaches.
22. Client Responsibilities
If the CLIENT or an agent of The CLIENT other than Graphic Design Noosa attempts to update, edit or alter the site’s pages, infrastructure, source files or hosting management in a way that causes damage to individual pages or the site’s architecture, time to repair web pages will be assessed at our STANDARD or OVERTIME hourly rate, and is an additional cost above the costs outlined in this agreement.
23. Errors and Omissions
It is Graphic Design Noosa’s responsibility to check carefully for accuracy in all respects, ranging from spelling to technical illustrations. However Graphic Design Noosa is not liable for errors or omissions. The CLIENT indemnifies Graphic Design Noosa against any loss or damage arising directly or indirectly from any errors and omissions.
Graphic Design Noosa will provide two rounds of revisions of content after the submission of the content, before the website is completed. Extended revisions outside of this scope will be charged under “Content Management” rates.
All text must be supplied in digital format (TXT, RTF, HTML, MS Word, Open Office, InDesign).
Graphics and photographs are to be supplied in digital format to Graphic Design Noosa. Photographs must not exceed a file size of 5mb each (unless by prior arrangement). Larger files will incur an extra cost due to increased time in processing.
All logos and branding must be provided in an industry standard vector format (preferences are: EPS, PDF, Illustrator).
Original terms & conditions copy courtesy of advise